The Road Safety Solution Ltd is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect will be processed by us. Please read this privacy policy carefully to understand our views and practices and your rights regarding your personal data. By visiting www.trssl.com or engaging our services you are accepting and consenting to the practices described in this policy.
Under the terms of GDPR and this privacy policy the Data Controller is
THE ROAD SAFETY SOLUTION LTD
Registered office address:
Plym House
3 Longbridge Road
Marsh Mills
Plymouth
Devon
PL6 8LT

Company number: 05778811

What information do we collect from you?

We will collect and process the following data about you:

Information you give us

This is information about you that you give us by filling in forms on our site or by corresponding with us by phone, email or otherwise. The information you give us may include your driving licence details, name, address, date of birth, N.I. number, email address, phone number, G.P. name, practice address and phone number, online profiling (for example gender, age, how long license, 5-year vehicle accident history, how long driving as job)

Information we collect from your use on our website

With regard to each of your visits to our website we may collect the following information:
Technical information, such as the Internet protocol (IP) address used to connect your device to the Internet, whereabouts you connected to our service, your internet service provider (ISP), and what type of device you are using to access our service.

Information we collect throughout our relationship

This is information relating to course bookings, driver assessments, quotations, orders, payment or administration requested by you.

All data requested, entered and submitted online via our website forms and transactions is done so through encrypted protocols through the use of an SSL Certificate ensuring that all personal data transmitted to or from our online services is done so in an encrypted manner.

Information we collect when you call us

If you call us we may collect the following information:

  • the phone number used to call us,
  • a record of some inbound and outbound calls (with the mobile network company)
  • your name, address, email address and phone number.

Providing us with your details online

This is information you may choose to provide us with using the contact page on our site. It includes your name, address, telephone number, email address. Please let us know if any of this information changes so we can keep our records up to date.

What we do with your data

The information we gather is used for the following:

  • to manage your course bookings and account with us
  • to process your orders and to provide you with quotations
  • to keep you informed about the progress of any active transactions such as course bookings, orders or quotes
  • to provide you with documents such as invoices and quotations
  • if you sign up to any newsletters or special offer notifications
  • to answer any general enquiry that you make
  • for record keeping purposes.

Information we collect throughout our relationship

We will use this information to help us provide you with our services.

Information we receive from other sources

See the ‘Who might we share your information with?’ section below for details of how we use information in conjunction with our associated third parties.

The legal basis for processing this information is necessary for the performance of a contract between you and us &/or as is necessary for our legitimate interest.

How long do we keep hold of your information?

We will keep information about you for a maximum of 7 years after the end of our relationship with you unless obligations to our regulators require otherwise or we are required to remove such data from our records.

Who might we share your information with?

You agree that for the purposes set out in the ‘What we do with your data’ section above, we have the right to share your personal information with selected associated third parties, some of whom we appoint to provide services, including:

  • our statutory/governing bodies
  • your employers
  • business partners
  • subsidiaries
  • suppliers and sub-contractors for the performance of any contract we enter with you; for example, when we hire vehicles for courses we may have to provide your personal information to our hire company.

Additionally, we may disclose your personal information to the relevant third party:

In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of our customers, our regulator, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and prevention of money laundering and credit risk reduction.

How is your data stored and kept secured?

All information kept by us is stored on secure servers, in files at our office or where required carried by us in electronic and paper form to venues where we execute any training or other service requested.

We do not transfer your data outside the European Economic Area (“EEA”). If in future we do need to transfer your data outside the EEA, we will only do so if adequate protection measures are in place in compliance with data protection legislation.

What are your rights?

Where processing of your personal data is based on consent, you can withdraw that consent at any time.

You have the following rights. You can exercise these rights at any time by contacting us on info@trssl.co.uk

You have the right:

  • To ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes;
  • To ask us not to process your personal data where it is processed on the basis of legitimate interests provided that there are no compelling reasons for that processing;
  • To ask us not to process your personal data for scientific or historical research purposes, where relevant, unless the processing is necessary in the public interest.
  • To request from us access to personal information held about you;
  • To ask for the information we hold about you to be rectified if it is inaccurate or incomplete;
  • To ask for the processing of that information to be restricted if the accuracy of that data is contested, the processing is unlawful, the personal data is no longer necessary for the purposes for which it was collected or you exercise your right to object (pending verification of whether there are legitimate grounds for processing);
  • To ask for data portability if the processing is carried out by automated means and the legal basis for processing is ‘consent’ or ‘contract’.

Should you have any issues, concerns or problems in relation to your data, or wish to notify us of data which is inaccurate, please let us know by contacting us using the contact details above. In the event that you are not satisfied with our processing of your personal data, you have the right to lodge a complaint with the relevant supervisory authority, which is the Information Commissioner’s Office (ICO) in the UK, at any time. The ICO’s contact details are available here: https://ico.org.uk/concerns/.

Changes to our privacy policy

This policy may be updated from time to time. Please check back frequently to see any updates or changes to our privacy policy.

Cookies

A cookie is a small file which asks permission to be stored in a computer’s web browser memory. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. You can choose to accept or decline cookies.

How we use cookies to operate our services

Some cookies are essential to the operation of our website and Services. We use those cookies in a number of different ways, including:

Fraud prevention and detection

Cookies and similar technologies that we deploy through websites and the Services help us learn things about computers and web browsers used to access the Services. This information helps us monitor for and detect potentially harmful or illegal use of our Services.

To analyse and improve our services

Cookies help us understand how to make our website and Services work better for you. Cookies tell us how people reach our website and our users’ websites and they give us insights into improvements or enhancements we need to make to our website and Services.

We use the following cookies for the following purposes:

Third party analytics

Such as Google Web Analytics cookies may be used to improve the design and user experience of our website by providing statistics on site usage and pages visited. To opt out of Google Analytics please click on this link https://tools.google.com/dlpage/gaoptout

How to manage cookies

Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website you are visiting.

You may wish to follow the links below to better understand Your options:

Chrome https://support.google.com/chrome/answer/95647?hl=en

Explorer https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies

Safari https://support.apple.com/kb/PH21411?locale=en_GB

Firefox https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer

Questions, comments and requests regarding the privacy policy are welcomed and should be addressed to The Road Safety Solution Ltd or info@trssl.co.uk or you can call us on 01752 846600.